Paul Fox B.Sc., MA, RP, SEPOlives

Registered Psychotherapist
Somatic Experiencing Practitioner
Peterborough, Ontario

Coronavirus (COVID-19):

Until further notice all sessions will be through Video Conference or Telephone. There will be no in person-to-person in-office sessions offered during this crisis.

When booking your sessions from the online booking system please select either Video Session or Phone Session.

Thank You

Paul

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Information for Psychotherapists

 

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Professional Practice Standards

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Welcome, below you will find a list of products I use in my daily Psychotherapy practice. Some I use all day long (Goodnotes, encryption software etc. ) and some only on occasion (Audiobooks). In any event, people (clients and colleagues) often ask how I do "this or that" in a private practice so I thought I would try to consolidate the information in an attempt to be a bit more efficient in my time.

 

Information Security

Keeping personal health information for our clients confidential is critical to maintaining The Personal Health Information Protection Act (PHIPA) standards. You can learn more here Your Health Privacy Rights in Ontario. Naturally, as a member of the College of Registered Psychotherapists of Ontario we have to adhere to many guiding principles to maintain the highest standards of client care.

I have been using a few products that help me in a variety of ways over the years. Sometimes it is a way to ensure security, at times it is ease of use, and at times it is an attempt to streamline a one person practice. I offer these ideas because I either use them now have used them and found them helpful in my practice.

An overarching concern for all Psychotherapists is information security, confidentiality, and file backup.

Encrypted Online Storage

There are many online storage solutions such as IDrive, SugarSync, Dropbox, Microsoft OneDrive, and Google Drive ... to name a few. The one I have been using is Sync. It is super easy to use and it is Canadian and meets the PHIPA standards. Sync encrypts the files from the source and that means they are secure as they are transmitted over the internet to your cloud storage (Sync). This is one of the simplest implementations of secure, encrypted file storage that I have found.

Sync.com - Secure cloud storage

Sync.com - private cloud

 


 

File Encryption

I use a strange mixture of iPad and Windows based solutions for my practice and one product that can work with both is Boxcryptor. It is an encryption product that allows you to encrypt files and folders on your office computer (Mac/Windows) and also encrypt and store on cloud storage solutions such as Google Drive, Box, DropBox etc. This product ensures that your files are encrypted before you send them to a cloud based storage solution. This ensures security on your computer, in transit to the cloud storage, and while sitting on the cloud storage service.

Boxcryptor ... order here

Boxcryptor ... more info here


 

Encrypted Secure Email

When communicating with clients, insurance companies, and government agencies I often use encrypted email. The one I like the most is Hushmail, a Canadian product that has its servers in Canada (Vancouver) and it adheres to the Personal Health Information Protection Act (PHIPA) standards for Canada.

Hushmail Encrypted Email .... learn more here

 


 

Encrypted Secure Intake Forms

It is important that intake and consent forms are used in your practice. I was originally using paper forms but over time that became problematic for storage, backup and security so I have taken advantage of the secure forms option available through Hushmail. I started with their online templates and quickly modified them to match my unique practice. The forms are available to clients online, encrypted, and secure and so they meet the PHIPA standards.

Hushmail Encrypted Online Forms.... learn more here

 


 

Taking Notes

Since making the move from paper and pen I have experimented with a variety of different electronic products on my iPad. Each one has its own benefits but they generally all do the same kind of thing. You can write on the tablet, store the notes digitally, convert to text, print, search your notes. When I converted from paper and pen to electroninc notes I printed the electronic notes and kept them in the client files for approximately six months (just in case). Once I became comfortable with the dependability of the product I move entirely to digital notes using GoodNotes 4 .. now GoodNotes 5

GoodNotes 4 ...

Notability ...

Nebo ...

 


 

Credit Card Payments

It is important in to streamline your process as much as possible so I have included the small Squareup credit card reader to my office. It is easy to use and gives clients the option to pay with most major credit cards. Yes, there is a small fee for the service but the process it simple and easy to track. A client pays with their credit card and you get instant notification followed by a direct deposit into your account later that day or the next. It may not be best for all office settings but for me it adds a level of convenience for the client that helps to make the payment process flow more easily.

Squareup Credit Card Reader .... read more here

 


Transcriptions

turn your audio files, recordings, videos ... into text (transcripts)

On occasion I have used transcription services but care must be taken to ensure confidentiality and security. Each service offers a mix of automated transcription (machine only interactions), this is normally a cheaper option or human transcription services, generally a more expensive option. All services I have used tend to get back to you relatively quickly and are well worth the money when they are really needed.

My recommendation is:

Rev

 


 

Other Strange Stuff

Spell and Grammar Checking

Grammarly


Music Support for work concentration

Specialize in specially curated- and produced music tracks designed exclusively to improve your focus on the work in front of you. We're not an entertainment site. Instead, our proprietary music channels work with your particular brain type to increase your efficacy, your sense of mastery, and your overall happiness, whether you're a programmer, an artist, an office worker: Whatever your "work," our music will help you do it better.

Focus @will for music to help with adhd focuss atttention and more ....

Purchase through this link

 

Hemi-Sync has been used for many purposes, including relaxation and sleep induction, learning and memory aids, helping those with physical and mental difficulties, and reaching altered states of consciousness through the use of sound. The technique involves using sound waves to entrain brain waves.

Experienced Enhanced Well-Being

Reduce Stress Naturally with Sound Technology





What is Hemi-Sync youtube video 2.5 minutes.



 

Audio Books

Keep up to date with a busy life style by "reading" on the go!! They have a large Psychology section and Social Science section ... sometimes it is easier to just listen and move through the information quickly and easily .... at least it helps me in a busy life and practice.

AudiobooksNow - Digital Audiobooks for Less

Audio books Now ...

 

 



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